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Administrative Officer

Administrative Officer

Contract: Part-time to full time

Location: Remote work most of the time. Preferably located in Toronto

Waterloo Filtration Institute (WFI) is dedicated to developing advanced filtration and separation solutions for a clean and sustainable world. We have over 40 years of extensive experience in the field and aim to serve the industry with the most comprehensive Education Program for Filtration & Separation Specialist Certification, Filter Product Certification, and Research & Development. With our resources, global network and partnerships with academia and industry, we are committed to offering your business the most efficient, cost-effective, and advanced filtration solutions to your specific filtration needs.

Your Opportunity:

We are growing. We need to add qualified professionals to work on administrative and program support.

Cooking Lesson

Your Responsibilities:

  • Coordinate external and internal requests including but not limited to educational program related requests and others

  • Maintain an electronic file system including but not limited to Zoom, Zoho Campaign, Streamingvideoprovider, Wix, and others

  • Coordinate the logistical aspects of meetings, seminars, workshops, training, special projects, and events.

  • Assist document and data support for the educational program

  • Proactively create and disseminate promotional material, evaluation data, and presentation content.

  • Actively participate in event de-briefing and proposals of future events

  • Other tasks assigned by the management

As a role model and champion, you will work to identify and integrate safe, best practices into daily activities to foster the delivery of safe and exemplary care.


  • A bachelor’s degree in science, engineering, technologies, business, management, economy, accounting

  • 2 years of experience providing administrative support to senior management

  • Strong sense of initiative and problem-solving skills

  • Strong, above average MS Office application skills including Word, Excel, Dropbox, and Outlook

  • Ability to work well under pressure and use good judgment in assessing the difficult situation

  • Ability to produce high-quality professional work

  • Excellent verbal and written communication skills

  • Ability to work effectively in an inter-professional team

  • Excellent organizational and time management skills well developed interpersonal skills, including the ability to handle multiple duties

  • Demonstrated record of good performance and acceptable attendance will be considered as part of the selection criteria

  • Professional behavior and communication that meets the standards of the professional regulatory college or association

Travel: International or domestic travel is required from time to time

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